Privacy Policy

Introduction

Welcome to EasyMailto, the professional Mailto Link Generator designed to simplify email integration for websites and applications. At EasyMailto, we take your privacy seriously. This privacy policy outlines how we collect, use, and protect your information when you use our service.

Our Privacy Philosophy

We believe in minimal data collection and maximum user control. Our core service operates with a "privacy-first" approach:

No Registration Required: Use our service anonymously
Client-Side Processing: Most operations happen in your browser
Minimal Data Storage: We only store what you explicitly choose to save
Full Transparency: Clear about what we collect and why

Information We Collect

For Anonymous Users

When you use EasyMailto without an account:

No Personal Data: We don't collect any personally identifiable information
No Tracking: No cookies or tracking pixels for anonymous usage
Local Processing: All mailto link generation happens in your browser
No Server Storage: Generated links are not stored on our servers

For Registered Users

If you choose to create a free account:

Account Information
- What We Collect: Email address and optional display name
- Purpose: Account management and communication
Saved Content
- What We Collect: Email templates and link history you explicitly save
- Purpose: Providing template management and history features
Usage Patterns
- What We Collect: Feature usage statistics (anonymized)
- Purpose: Improving service functionality and user experience

Technical Information

For all users, we may collect:

Server Logs
- What We Collect: IP addresses, browser type, referring pages
- Purpose: Security, debugging, and service optimization
- Retention: Automatically deleted after 30 days
Error Reports
- What We Collect: Error messages and browser console logs (if you report an issue)
- Purpose: Fixing bugs and improving service reliability

How We Use Your Information

We use collected information solely to:

Provide and improve the mailto link generation service
Manage user accounts (for registered users)
Send service updates and important notices
Respond to support requests
Ensure service security and prevent abuse
Generate anonymous usage statistics

Data Storage and Security

Storage Practices

Minimal Storage: We only store data necessary for service operation
Encryption: All stored data is encrypted at rest and in transit
Access Controls: Strict authentication and authorization protocols
Regular Audits: Periodic security reviews and updates

Data Location

Primary Servers: Data is stored in secure cloud infrastructure
Backups: Automated backups with encryption
No Third-Country Transfers: Data remains in our primary jurisdiction

Your Rights and Control

You have complete control over your data:

For All Users

Access: View any data we have about you
Opt-Out: Choose not to create an account and use the service anonymously
Browser Controls: Use browser privacy settings to enhance protection

For Registered Users

Download: Export all your saved templates and history
Delete: Remove individual items or all data
Account Deletion: Permanently delete your account and all associated data
Modify: Update your account information anytime

Data Sharing and Third Parties

We have a strict policy on data sharing:

We Never

Sell your personal information
Share your data with advertisers
Use your email content for any purpose
Allow third-party tracking

We Only Share When

Required by Law: To comply with legal obligations
With Your Consent: When you explicitly authorize sharing
For Service Operation: With essential service providers (under strict agreements)

Third-Party Services

Our service uses minimal third-party integrations:

Infrastructure Providers
- Cloud hosting services (for reliability)
- Content delivery networks (for performance)
- All bound by strict data processing agreements
Analytics (Optional)
- Privacy-respecting, anonymous analytics
- No personal data collection
- Can be disabled in user settings

Cookies and Local Storage

Essential Functionality

Local Storage: Used to save preferences and temporary data
Session Storage: For maintaining state during your visit
No Tracking Cookies: We don't use cookies for tracking or advertising

Your Controls

Clear local storage anytime through browser settings
Use private/incognito mode for completely stateless usage
Browser extensions can provide additional privacy controls

Children's Privacy

EasyMailto is not directed at individuals under the age of 13. We do not knowingly collect personal information from children. If we discover that a child has provided us with personal information, we will delete it immediately.

Data Retention

Anonymous Users

No data retention (everything is processed client-side)

Registered Users

Account Data: Retained until you delete your account
Saved Templates: Kept until you delete them
History: Retained based on your preferences (auto-cleanup available)
Inactive Accounts: Notified after 1 year of inactivity before potential deletion

Security Measures

We implement industry-standard security measures:

HTTPS encryption for all connections
Regular security updates and patches
Input validation and sanitization
Rate limiting to prevent abuse
Regular security audits
Incident response procedures

Changes to This Policy

We may update this privacy policy to reflect:

Changes in our practices
New features or services
Legal requirements
User feedback

Notification Process

Policy updates posted on this page
Last updated date clearly shown
Significant changes notified via email (registered users)
30-day notice for material changes

International Users

EasyMailto is accessible globally. By using our service from outside our primary jurisdiction, you consent to the transfer and processing of your data as described in this policy.

California Privacy Rights

California residents have additional rights under CCPA:

Right to know what personal information is collected
Right to delete personal information
Right to opt-out of sale (we don't sell personal information)
Right to non-discrimination

GDPR Compliance (EU Users)

For users in the European Union:

Legal Basis: Legitimate interest or consent
Data Controller: easymailto.com
Your Rights: Access, rectification, erasure, portability, objection
Supervisory Authority: You may lodge complaints with your local authority

Contact Us

If you have questions about this privacy policy or our practices:

Data Controller: easymailto.com
Email: [email protected]
Support: [email protected]
Website: https://easymailto.com

Data Protection Officer

For privacy-specific inquiries: Email: [email protected]

Last Updated

This privacy policy was last updated on January 2025.

By using EasyMailto, you acknowledge that you have read and understood this privacy policy. Thank you for trusting us with your privacy!